On the Day FAQs

This guide provides essential information for your ceremony day, including arrival times, seating arrangements, and what to expect during the event. Please review these details to ensure a smooth and enjoyable experience for you and your guests.

Quick Links

Main Page | Graduation Eligibility | Registration & Tickets | On the Day 
Dress Code | Cancellations, Refunds & Changes | Academic Documents & My eQuals

1. What happens if I am late to the graduation and miss the briefing?

If you arrive late to the ceremony:

• You will not be able to walk across the stage or collect your certificate.
• You can still join the celebrations and enjoy the festivities after the ceremony.

2. Where will I sit during the graduation ceremony?

You will be allocated a seat with all other graduands on the day.

• Your seat will have a sticker with your name to ensure your name is called in the correct order during the procession.
• Our staff will be available to guide you to your seat.
• All guests, including children, must sit in the designated guest seating area.

3. Can I make a speech at Graduation?

Graduands are not able to make speeches during the ceremony.

• The program includes a pre-planned schedule of speakers.
• This helps keep the ceremony on schedule and organised.

4. What if my guests and I arrive at different times?

Please ensure that your guests have received their guest tickets. You will have entered their emails during the registration process. If you entered your own email, make sure you have sent them a copy.

Our staff will verify and check them in so they can join the ceremony.

5. Will there be a photographer at graduation?

Yes, a professional photographer will capture the event at no extra cost.

• You will receive a download link by email within five weeks after the ceremony.
• If you do not want your photo taken, email us with your student number before the event.
• Your family members are welcome to take photos after the ceremony.

6. Will there be a live broadcast of the ceremony?

Yes, friends and family can watch a live broadcast of the ceremony. The link will be available one week before the event.

7. What time should I arrive at the graduation venue?

You should plan to arrive from 4:00 PM, when registration and academic gowning open. Arriving early allows enough time to check in, collect your gown, and be seated before the mandatory.

All graduands must be gowned and seated by 5pm for the graduand briefing.

8. Is the graduand briefing compulsory?

Yes. The 5:00pm graduand briefing is mandatory. You must be registered, fully gowned, and seated in your allocated seat before the briefing begins.

9. How long does the graduation ceremony last?

The ceremony runs for approximately 1 – 1.5 hours.

10. Can guests move around or leave during the ceremony?

To ensure the ceremony runs smoothly, guests and graduands are asked to remain seated and avoid exiting or re-entering until the ceremony has concluded.

11. What happens when I cross the stage?

Each graduand will be called individually to cross the stage and receive their award as part of the official award presentation. You will be presented with your certificate and have your picture taken before leaving the stage and returning to your original seat.

12. Can children sit with graduates during the ceremony?

No. For safety and order, all children must sit with guests in the guest seating area and not in the graduand seating area.

13. Can I sit with my family during graduation?

Unfortunately, graduands must sit together according to the seating arrangement.

• Guests will have a separate section for seating.
• This ensures the ceremony runs smoothly and names are called in order.

14. What happens after the ceremony?

After the ceremony concludes:

• Graduates and guests are invited to enjoy light food and refreshments in the foyer
• Graduands must return their academic dress to the gowning room
• You are welcome to take photos and celebrate with family and friends

15. Will professional photos or videos be available?

Photos and videos from previous ceremonies may be available through event partners or shared galleries. Access details will be communicated after the ceremony. Professional photography sessions are available on the day but must be pre-booked through the partner registration page.

16. Will there be food at graduation?

Yes, after the ceremony there will be canapés and beverages available for both graduates and their guests.

17. I have a dietary requirement – who should I notify?

If you have dietary requirements or allergies:

• We will aim to provide a range of food suitable for most dietary needs including vegetarian, vegan and gluten free.
• If you have a specific dietary requirement including an allergy, please contact the Events & Engagement by submitting a Request with your student number and details of your requirements.

18. What should I bring on the day?

We recommend bringing:

• Your photo ID
• Comfortable footwear
• Your phone (for the Reed Events app and event updates)
• Any personal items you may need, noting storage space is limited

19. Who can I contact on the day if I need help?

Event staff will be available at registration and throughout the ceremony. If you continue to need assistance after the event, you can submit a Request or email [e-mail].

Still need clarification or help? 
Simply reach out to our friendly Events & Engagement Team by submitting a Request or email [e-mail].